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Trusted consular legalization services for businesses
Get your documents legalized for use in Singapore, USA, Hong Kong, and Offshore locations (BVI, Belize, Seychelles, etc.) with ease.
Definition
What is legalization, authentication and apostille?
Consular legalization is the process of authenticating or certifying documents to be legally used in another country
For example, Singapore businesses that need to have their business registration license issued by ACRA for use in Vietnam must have their company legalized by the Vietnamese Embassy.
What is foreign consular certification?
Consular certification involves a verification process to authenticate stamps, signatures, and titles on documents for use abroad.
For example, consular certification of Vietnamese documents for use in Singapore involves the Vietnamese Embassy or Ministry of Foreign Affairs confirming the authenticity and legality of the stamps, signatures, and titles on these documents.
What is an Apostille?
An Apostille simplifies the process of verifying the legality of documents between member countries of the Hague Convention
For instance, a Singapore document intended for use in the other 46 member countries of the Hague Convention only requires an Apostille mark without further legalization.
One-stop legalization services your business needs
Legalization services in more than 10 countries
| Consular legalization | Consular certification | Apostille | |
|---|---|---|---|
| Singapore | |||
| Hong Kong | |||
| The U.S. | |||
| Offshore (BVI, Belize, Seychelles, v.v.) | In 47 countries of the Hague Convention |
Efficient services made for entrepreneurs and business owners
Companies require legalization for oversears company formation, bank account opening, branch, and representative office setup.
Individuals wanting to apply for a work permit in Vietnam.
Individuals need to legalize their appointment or authorization letters.
Quick, accurate, and cost-effective consular legalization with the experts at Global Link Asia Consulting!
For individuals/businesses intending to establish a company abroad or a foreign-invested company in Vietnam, consular legalization of documents and materials is crucial for quick business expansion and ensuring legal compliance.
Documents for legalization we can support
Global Link Asia Consulting supports the consular legalization, notarization, consular certification, and apostille of various types of papers and documents, including:
Company documents and business licenses
Foreign documents required for bidding processes in Vietnam
Company licenses to open subsidiaries, bank accounts, representative offices, etc.
Appointment papers and powers of attorney
Certificates of work experience for work permit applications
Various certification documents that require verification, such as certificates of origin, inspection certificates, insurance documents, invoices, and more.
Trusted by customers
Linh Khanh [...] The consular legalization service process is automated, fast, and professional. I don't need to consult, contact, or wait too long!
Thai Duong [...] Before the consular legalization process, Hanna advised me on which documents were complete and the success rate of consular legalization, making me feel very assured. This demonstrates great experience and credibility!
What makes our service unique?
Businesses should choose Global Link Asia Consulting because:
Reasonable pricing with an all-in-one package
Reliable and fast results
Clear advice and thorough document evaluation to get you the result you need.
Our experts will meticulously review and advise on what you truly need to help save costs and support you in achieving your goals.
How we help legalize your foreign documents?
Legalization is critical to ensure the legal validity and recognition of your documents to be used in another country. We offer a clear and simple 5-step process to get your papers legalized quickly and efficiently.
- 1
Notarize
- 2
Certificate by a foreign notary authority
- 3
Egalize by the Consular Department
- 4
Legalize by the Vietnam Embassy in other countries
- 5
Translate
Step 1: Notarize
Our certified notary ensures all your documents are notarized. This step helps verify the authenticity of the content, signatures, and seals on the original documents.
Step 2: Certificate by a foreign notary authority
After notarization, we send your papers to the foreign government administrative body to get them certified.
This step ensures the notarization meets international standards and prepares the documents for legalization.
Step 3: Legalize by the Consular Department - Ministry of Foreign Affairs
Next, we submit to the relevant Consular Department - Ministry of Foreign Affairs (e.g. the Singapore Academy of Law for Singapore-issued documents) for legalization.
This step confirms the legitimacy of prior certifications and prepares the documents for international use.
Note:
For offshore jurisdictions like the British Virgin Islands (BVI), Seychelles, or Belize, our process stops at notarization.
Instead, if you need to use the documents in Vietnam or other countries, we offer the Apostille process.
Apostille is an internationally recognized seal under the Hague Convention that replaces the need for legalization in member countries.
For the use of offshore documents in Vietnam for countries that are not member countries, additional legalization is required.
Step 4: Legalize by the Vietnam Embassy in other countries
Rest assured, we will diligently track your documents throughout the process. We'll provide regular updates and promptly return the results to you once the procedures are completed.
In this step, we will help you to:
- Complete the required legalization application.
- File the documents at the Vietnamese embassy in the issuing country.
Step 5: Translate
Finally, once legalized, the documents must be translated into Vietnamese and notarized in Vietnam (or the country where the documents will be used.
Note:
While you can handle legalization on your own, the process can be time-consuming and tricky if you’re unfamiliar with the requirements. Don’t worry we’ve got your back!
At Global Link Asia Consulting, we specialize in helping individuals and businesses like you navigate the legalization process with ease. Whether your documents come from Singapore, Hong Kong, or offshore jurisdictions, our experienced team ensures everything is done quickly and correctly.
Let us take care of the hard part so you can focus on what matters most. Contact us today for personalized support with your document legalization!
A pricing plan that fits all your needs
Our expert team offers professional service quality, including consulting and document appraisal, before undertaking the legalization process. For pricing specific to Singapore documents, please refer to the following list. You can receive detailed quotes for other countries and document types upon request.
| Notarization - Certifying copies in SingaporeCông chứng - Chứng thực bản sao tại Singapore | 115.00 USD |
| Legalization - Certifying copies in SingaporeHợp pháp hóa | 210.00 USD |
| The Apostille certifies the authenticity at Singapore Academy of LawApostille chứng nhận tính xác thực tại Học viện Luật Singapore | 97.00 USD |
| Certificate of Consular Legalization at the Vietnam EmbassyChứng nhận hợp pháp hóa lãnh sự tại Đại Sứ Quán Việt Nam | 150.00 USD |
| Courier & IncidentalsPhí di chuyển hồ sơ giữa các cơ quan | 85.00 USD |
| DHL to VietnamPhí gửi hồ sơ về Việt Nam | 55.00 USD |
The above pricing applies to the service for a quantity of 01
Check the exact pricing for other countries and specific document types now!
FAQS
No, you do not need to pay any additional fees during the consular legalization process. The quote includes all the fees you need as we have a no hidden fee policy
Yes, consular legalization requires intact documents. If your document shows signs of damage, please send it to Global Link Asia Consulting for an expert appraisal. We can advise on eligibility for consular legalization, helping save time and costs.
It is possible that you can legalize documents on your own. However, you should only do it if you fully know what you are doing and the potential problems.
All can be solved if you opt for a full-service consular legalization provider like Global Link Asia Consulting as we strive to give you the all-in-one service that guarantees to get you results.
No, self-translated and notarized documents are not accepted for consular legalization. According to Decree 23/2015/ND-CP, only translations by licensed translation organizations are accepted for consular legalization.
Typically, Global Link Asia Consulting completes consular legalization within 5-7 working days. The exact process and time depend on the specific case, and our experts provide tailored advice accordingly.
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Contact an expert today Call an expert for consultation nowOffice address
470 North Bridge Road, #05-12, Bugis Cube, Singapore (188735).
Unit 2302, 23/F, New World Tower 1, 18 Queen's Road Central, Hong Kong.
12th, Felix Alley Building, 151/1-2 Nguyen Van Troi, Phu Nhuan District, Ho Chi Minh City, Vietnam.
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